1.Introduction and scope
This Privacy Policy explains how SCN Global Pvt Ltd (“SCNJOBS”, “we”, “us”, “our”) collects, uses, stores, shares and protects personal data when you use scnjobs.com and any related websites, dashboards, notifications and services (together, the “Platform”).
It applies to everyone who uses the Platform: job seekers (“Workers”), hiring organisations and recruiters (“Recruiters”), and visitors. For the personal data described in this policy, we act as the “Data Fiduciary” under the Digital Personal Data Protection Act, 2023 (“DPDP Act”), and as the “body corporate” under the Information Technology Act, 2000 and the rules made under it.
The short version
- We collect only what we need to run a job portal: your account, profile, applications and basic technical data.
- Your profile and applications are shared with Recruiters so they can consider you for jobs. That is the core purpose of the Platform.
- We do not sell your personal data.
- You can view, correct, download or delete your data, and withdraw consent, at any time. See Your rights.
By creating an account or using the Platform you confirm that you have read this policy. Where the law requires your consent for a specific use of your data, we ask for it separately (for example by a checkbox at sign-up) and you can withdraw it later.
2.Personal data we collect
What we collect depends on how you use the Platform.
| Category | Examples | Who it concerns |
|---|---|---|
| Account & identity | Name, email address, mobile number, password (stored only as a one-way hash), account role, OTP verification status | Workers, Recruiters |
| Profile information | Profile photo, headline, summary, date of birth, gender, marital status, social category, current city/state/locality, alternate phone or WhatsApp number | Workers |
| Career information | Education, work experience, skills, languages, total experience, resume/CV file, employment status, notice period, availability | Workers |
| Job preferences | Preferred industries, departments, job roles and locations, expected salary range, job type and shift preferences | Workers |
| Applications & activity | Jobs you viewed or applied to, application status and timeline, notifications you received, saved items | Workers |
| Recruiter & company information | Recruiter name, designation, company name, business contact details, job postings, hiring activity, shortlisting and status updates | Recruiters |
| Communications | Messages you send through the contact form, support requests, call or WhatsApp interactions with our team, feedback and complaints | Everyone |
| Technical data | IP address, browser and device type, pages viewed, timestamps, error logs, security and authentication logs | Everyone |
Sensitive or protected details
Some profile fields (for example social category, marital status, gender and date of birth) are personal in nature. Where a field is not mandatory on the form you may leave it blank. If you provide it, we use it only for the purposes in this policy, such as completing your profile and letting Recruiters assess whether you meet the requirements of a specific job where the law permits. We do not ask for Aadhaar, PAN, bank-account or card details to create a Worker profile.
Information about other people
If you give us another person’s details (for example a reference or an alternate contact), you confirm you have the right to do so and that they know their details are being shared with us.
Assisted registration
Our team may create or update a profile on behalf of a candidate at that candidate’s request or with their consent (for example, during recruitment drives or telephonic assistance). In those cases we treat the data exactly as if you had entered it yourself, and you can ask us to correct or delete it.
3.How we collect data
- From you directly: when you register, verify your OTP, complete onboarding, edit your profile, upload a resume or photo, apply for a job, post a job or contact us.
- Automatically: through your browser or device when you use the Platform (for example through browser storage, described in the “Cookies and local storage” section below).
- From Recruiters and our team: for example, the status of your application, or details updated by our administrators when you ask for help.
- From service providers: for example delivery or failure status of an SMS OTP or email.
4.Why we use your data
We process personal data only for specified purposes and on a lawful basis under the DPDP Act.
| Purpose | What we do | Basis |
|---|---|---|
| Create and secure your account | Register you, verify your phone/email by OTP, authenticate logins, prevent account takeover | Consent; security |
| Provide the job-portal service | Show your profile to Recruiters, process applications, show job listings and recommendations, send application updates | Consent (you chose to use the service) |
| Communicate with you | Send OTPs, account and application notifications, service announcements, and replies to your queries | Consent; service delivery |
| Match jobs and candidates | Use your skills, location, experience and preferences to suggest relevant jobs to you and relevant candidates to Recruiters | Consent |
| Verify and moderate | Review Recruiter accounts and job postings, investigate reports of fraud or misuse, enforce our Terms | Legitimate uses; legal obligation |
| Improve and protect the Platform | Debug errors, monitor performance, detect abuse and security incidents, produce aggregated statistics | Legitimate uses |
| Comply with law | Respond to lawful orders, maintain records required by law, handle grievances | Legal obligation |
We will not use your personal data for a materially different purpose without telling you and, where required, obtaining your fresh consent.
Automated matching
We may use automated rules to rank or recommend jobs and candidates. These tools only assist; we do not make final hiring decisions, and no decision with legal or similarly significant effect on you is taken solely by automated means. Hiring decisions are made by Recruiters.
6.Storage and transfers outside India
We aim to store your data on secure infrastructure, but some of our service providers operate servers outside India. By using the Platform you understand your data may be processed in other countries. We will transfer personal data outside India only in accordance with the DPDP Act and any restrictions notified by the Government of India, and we require providers to apply appropriate safeguards.
7.How long we keep your data
We keep personal data only for as long as needed for the purpose it was collected for, and as the law requires.
| Data | Retention |
|---|---|
| Account, profile, resume and applications | While your account is active. When you delete your account or withdraw consent, we erase or anonymise it, except where we must retain it by law. |
| Inactive accounts | If you have not signed in for 36 months we will give you notice and then erase or anonymise the account, unless you tell us to keep it. |
| Backups | Deleted data may remain in encrypted backups for up to 30 days before being overwritten. |
| Support, contact and grievance records | Up to 24 months after the matter is closed, or longer if needed to defend legal claims. |
| Security and access logs | For a limited period needed to detect and investigate abuse, and any period the law requires. |
| Data already shared with Recruiters | Once a Recruiter has received your application, a copy may be held by that Recruiter under their own policies. We cannot delete data in their possession, but you can ask them (or us) to do so. |
8.How we protect your data
We use reasonable security practices and procedures appropriate to the nature of the data, including:
- Encryption in transit (HTTPS/TLS) for traffic between your device and the Platform.
- Passwords stored only as salted one-way hashes; we cannot read your password.
- OTP verification of phone and email, and signed, expiring session tokens.
- Role-based access so Workers, Recruiters and administrators see only what their role needs.
- Restricted internal access to production data, and secure handling of secrets and credentials.
- Regular review of logs, dependencies and configurations for vulnerabilities.
No system is completely secure. You are responsible for keeping your password and OTPs confidential and for signing out on shared devices. If you suspect unauthorised access, contact us immediately. If a personal data breach occurs, we will notify the Data Protection Board of India and affected users as required by law.
9.Your rights
Under the DPDP Act you have the right to:
- Access: obtain a summary of the personal data we hold about you and the processing we do, and the identities of entities we have shared it with.
- Correction and updating: correct inaccurate data and complete or update it. Most profile fields can be edited directly in your dashboard.
- Erasure: ask us to delete your personal data, unless we need to keep it for a legal purpose.
- Withdraw consent: at any time, as easily as you gave it. Withdrawal does not affect processing done before it, and may mean we can no longer provide some features.
- Grievance redressal: raise a complaint with us and, if unresolved, with the Data Protection Board of India.
- Nominate: name another person to exercise these rights on your behalf if you die or become incapacitated.
How to exercise your rights
- Edit your data directly from your dashboard profile page.
- Email hrscnjob@gmail.com from your registered email address, or call +91 8588892236, stating your request.
We may need to verify your identity before acting on a request. We aim to respond within 15 days and in any case within the period prescribed by law. You do not have to pay to exercise these rights.
Communication preferences
Service messages (OTPs, security alerts, application updates) are necessary to operate your account. You can opt out of promotional or job-alert messages at any time by following the instructions in the message or by contacting us.
10.Children
The Platform is intended for people aged 18 and over. We do not knowingly collect personal data of children. If we learn that an account belongs to a person under 18, we will delete it and the associated data. If you believe a child has registered, please contact us.
12.Third-party links
Job postings and the Platform may link to websites operated by others (for example a Recruiter’s company site). We do not control them and are not responsible for their privacy practices. Read their policies before sharing data with them.
13.Changes to this policy
We may update this policy from time to time. The “last updated” date and version at the top show when it last changed. For material changes we will notify you through the Platform, by email or by SMS, and where the law requires your consent we will ask for it again. Continued use after the effective date means you accept the updated policy, except where the law requires fresh consent.
14.Grievance Officer and contact
If you have a question, complaint or request about your personal data or this policy, contact our Grievance Officer, appointed under the Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021 and the DPDP Act:
Grievance Officer
SCN Global Pvt Ltd
Email: grievance@scnjobs.com
Phone: +91 8588892236
Hours: Monday to Saturday, 9:30 AM – 6:30 PM IST
We will acknowledge your complaint within 24 hours and aim to resolve it within 15 days of receipt. If you are not satisfied with our response, you may approach the Data Protection Board of India once it is operational, or any other authority competent under applicable law.
Questions about this document?
Write to hrscnjob@gmail.com or call +91 8588892236 (Monday to Saturday, 9:30 AM – 6:30 PM IST). You can also use our contact page.